Team Entry Form
Welcome to the Providence Hood To Coast/Portland To Coast Team Registration. Please complete the following registration form to submit your team for the 2023 lottery.
2023 TEAM CAPTAIN APPLICATION
Additional teammates will submit entry via the online registration program once your team has been accepted.
You must print, read, sign and mail the following waiver to complete your application (postmark October 5th, 2022):
General Assumption of Risk and Liability Waiver
I am a race participant, volunteer, contractor, or staff member (collectively, an “Event Participant”) for the HOOD TO COAST RELAY, PORTLAND TO COAST WALK RELAY, PORTLAND TO COAST CHALLENGE RELAY, HTC RACE SERIES EVENTS, or other race or event conducted, operated, or put on by Foote Sports Productions, Inc. and/or Better Series, LLC including without limitation for warehouse services, distribution services, and contract events relating to any of the foregoing (collectively, the "Event"), or a parent or guardian signing on behalf of such participant, volunteer, contractor, or staff member.
Assumption of Risks
I hereby agree to assume any and all risks associated with my participation or other involvement IN OR relating to the Event, including, but not limited to illness, traveling to and from the Event, injury, contact with spectators or participants, the effects of the weather (including temperature extremes and humidity) and the surface condition of the roads, and the negligence of persons involved in the Event, all such risks being assumed by me.
I also understand that police protection will not be provided. I understand that both vehicle traffic and spectators will be present along the course. I agree to abide by any decision of a race official relative to my ability to safely participate or volunteer for this Event and I further agree that Event officials may authorize emergency treatment for me.
Release and Liability Waiver
Having read this waiver, and in consideration of the acceptance of me as a participant, volunteer, or other CONTRIBUTOR in or for the Event, I hereby for myself, my heirs, my executors, administrators or anyone else who might claim on my behalf, covenant not to sue, and waive, release and discharge Foote Sports Productions, Inc., Better Series LLC, The Hood To Coast Relay, Portland To Coast Walk Relay, Portland To Coast Challenge Relay, Hood To Coast Race Series, Better Series, Providence Health & Services, Les Schwab, The City of Portland, race officials, volunteers and any and all other THEIR RESPECTIVE affiliates, representatives, sponsors, suppliers, agents, independent contractors, employees, LICENSORS, AND OWNERS, and any other personnel in any way assisting or connected with this Event (collectively, the “Released Parties”) from any and all claims or liability of any kind or nature whatsoever arising out of my participating, volunteering, or contributing in or for this Event, even if such claims or liability might otherwise arise out of the negligence or carelessness on the part of one or more of the Released Parties.
I agree that any dispute or claim that arises out of or that relates to the Event, my participation, volunteering, providing services, or being a part of the staff for the Event, this agreement, any other agreements relating to the Event, or to the interpretation or breach of the same, or to the existence, validity, or scope of such agreements or this agreement to arbitrate, shall be resolved by arbitration in accordance with the then-effective arbitration rules of (and by filing a claim with) Arbitration Service of Portland, Inc., in Portland, Oregon, and judgment upon the award rendered pursuant to such arbitration may be entered in any court having jurisdiction thereof, including without limitation all local, state, and federal courts located in Washington County, Oregon, to which I consent and submit for jurisdictional purposes.
Additional Terms and Conditions
I understand that Event entry fees are not refundable under any circumstance, and race registrations are not transferable to future years’ races. Foote Sports Productions, Inc. and Better Series LLC reserve the right to modify or cancel a race or course associated with the Event for safety concerns, road/trail condition concerns, natural disaster, or otherwise in its reasonable discretion. In such cases there will be no refunds of Event race entry fees. Each participant must accept any such risk of their entry fee paid. There is no complimentary race entry to a future race. Entry fees collected are used to develop and produce the Event, starting well in advance of the race date – including course preparation, race supplies, permits and administration. Any decision impacting the Event race date or potential cancellation is carefully considered and based on the overall Event safety, sustainability, and manageability, and the decision will be in the sole discretion of Foote Sports Productions, Inc. and/or Better Series LLC, as applicable.
I grant the following rights and permissions to Foote Sports Productions, Inc., Better Series, LLC, and their respective representatives, licensees, successors and assigns: the unlimited and irrevocable right and permission to, take, film, photograph, capture, and otherwise record photographic and audio visual images and recordings, and sound recordings, of, me and my name, image, likeness, voice, and the like, in connection with the Event, and to right and permission to display, distribute, publish, digitize, broadcast, and to otherwise use and re-use the same in any manner and any and all media now or later known, anywhere in the world, at any time, specifically including without limitation in print and digital media for any lawful purpose, including without limitation to advertise, promote, publicize, and market the Event, and/or related or ancillary products and/or services. I agree that the above rights are granted without royalties or other compensation to me, and without the right to inspect or approve any such approved action.
This General Assumption of Risk and Liability Waiver is governed by Oregon law, without applying any conflict-of-law principle. If any provision in this document is unenforceable in any respect, the enforceability of the provision in any other respect and of the remaining provisions will not be impaired. I understand I have had the opportunity to hire counsel at my own expense to evaluate this document prior to signing.
Foote Sports Productions, Inc. and Better Series, LLC expressly reserve the right to supplement this General Assumption of Risk and Liability Waiver with additional future terms and conditions, and to require that each person involved with the Event agree to such additional terms and conditions in order to maintain involvement and eligibility for the Event.
If am signing this on behalf of any minor(s), I certify that I am the parent or legal guardian of such minor(s), and that I have full authority to sign this General Assumption of Risk and Liability Waiver. On behalf of myself, each minor named below, and my spouse, partner, co-guardian, and all other persons who may claim through or on behalf of such minor, and all heirs, successors, and assigns of the foregoing, I have read and understand the effects of the above on our legal rights, and I am voluntarily agreeing to and signing this document without coercion or duress.
Mail this signed entry form to:
HOOD TO COAST RELAY, 7236 SW Durham Rd Suite 800, Portland OR 97224.
The Hood & Portland To Coast Relays recognizes and appreciates diversity and commits to equity through inclusive event engagement so that we deepen ties with diverse participants and volunteers, and promote healthy living in the broader running and walking community.
The Inclusion & Multicultural Engagement Advisory Committee is a group of diverse individuals from the running, walking, volunteer, B Corp and broader community that meets to discuss and create action steps for HTC as an industry leader in athletics and event productions.